Radiation Oncology

Radiation Oncology – Medical Dosimetry Program

Program Policies

All policies are made or amended by the Advisory Committee with a two-thirds majority vote. The faculty and clinical preceptors are given a copy of the program policies for review annually. A copy of the program policies is given to the students during orientation. The Program Director explains these policies to the students and students must sign the Student Agreement Form within the Student Handbook.

  • STUDENT AGREEMENT. Upon admission into the Program, students must have read program policies concerning school regulations and have signed the student agreement contract.

  • CONDUCT. Students, faculty, and staff shall confirm a commitment to professional standards in their work and in their interactions with other students, faculty, and staff. A commitment shall be made to maintain the highest standards of integrity and honesty in their work and adherence to ethical and legal standards. Students, faculty, and staff shall not treat fellow students, faculty, and staff unfairly or harass them because of their race, color, national origin, sex, religion, disability, age, sexual orientation, genetic information, marital status, and/or parental status.

  • DRESS POLICY. Students are not required to wear uniforms. Students desiring to wear uniforms must provide their own. The overall appearance of personnel in the Department of Radiation Oncology must reflect professional standards and departmental attitude. Professional attire is required at all clinical sites. All members of the staff must have a clean, professional appearance. Men should wear collared shirts, ties optional, slacks and closed toe shoes. Women should wear blouse/skirt or dress (at least knee length) or Blouse/slacks (ankle length). No sandals, jeans, t-shirts, or shorts are allowed and no open toe shoes. Halters, leotard tops, T-shirts, tube tops, shorts, sweatshirts, sweat pants, and excessive ornamental earrings, necklaces and bracelets are not permitted; simple rings, earrings and necklaces are appropriate. Hair longer than shoulder length must be tied back during direct patient care. Hats, scarves, large colorful hair ornaments and headbands worn around the forehead are not allowed. Head coverings for ethnic, or religious reasons are permitted. OR scrubs are not considered standard dress and wearing them on non-OR procedure days is strongly discouraged. Students are encouraged to wear lab coats at all times but required in the clinic. CTRC does not provide lab coats; the purchase and maintenance of lab coats is the responsibility of the student. Students are required to maintain high standards of personal hygiene, including clean hair, nails, clothes, polished shoes, etc. University Identification cards and radiation badges must be worn in clinical area at all times.

  • ABSENCES. When absences occur, students are responsible for contacting the clinical director by 8:00 AM. A doctor's excuse must be presented after three days absence. All absences must be documented on an Absence from Dosimetry School Form.

  • CLINICAL OBLIGATIONS. Clinical training hours must be completed before graduation from the Program.

  • DIRECT PATIENT CONTACT. Students shall, at all times, be under direct supervision of a credentialed practitioner during all direct patient contact procedures. At no time, shall the student proceed with a procedure without the appropriate trained staff. Additionally, all direct patient contact tasks must be approved by the mentoring credentialed practitioner.

  • CLASS. Students are responsible for missed class notes and lectures by contacting the Course Instructor. Any missed examinations are to be rescheduled with the Course Instructor.

  • PROGRAM HOURS. Students abide by a semester schedule in order to ensure all clinical and didactic hours are completed in a timely manner. No student will be required to complete more than 10 clinical hours in any one day. In addition, clinical and scheduled didactic hours may NOT exceed 40 hours per week. Hours exceeding these limitations must be voluntary.

  • GRADUATION REQUIREMENTS. Students must complete all requirement clinical training hours and pass all courses.

  • TEXTBOOKS. Students are responsible for purchasing all assigned textbooks.

  • PERSONAL PHONE CALLS AND MAIL. Students should restrict the use of the center's address for personal mail and personal phone calls. In addition, no personal phone calls, text messages or headphone devices—i.e. iPods—are to be taken or used in the clinic.

  • STUDENT EMPLOYMENT. There is no objection to student employment outside of the cancer center, as long as the student is able to effectively meet class and clinic schedules and performance standards of the program. Students cannot be employed at the CTRC during regular scheduled clinical hours.

  • PARKING. Students are required to park in designated parking areas at all times. Parking permits will be issued by the university police.

  • PROFESSIONAL LIABILITY COVERAGE. No liability coverage is extended to students in the training program while under its supervision. There is no health insurance available to the student.

  • TUITION FEES. Tuition payments are due on the first working day of September and February unless arrangements have been made with the Program Director. Tuition is non-refundable.

  • FINANCIAL AID/SCHOLARSHIPS. The medical dosimetry program does not qualify for federally sponsored or subsidized loans. Private education loans may be available through some banks. Merit-based scholarships, sponsored by the AAMD, are also available to students at the AAMD Foundation Scholarship Award website.

  • GRADING SYSTEM. Students receive grades at the end of each semester and a final transcript is kept on file. Students must maintain at least a 70% average in each course to successful pass the course. The grading scale is as follows:
    A 90-100         B 80-89
    C 70- 79         D 60-69
    Students are counseled on a semester basis. If special help or tutoring is needed, it will be arranged at that time.

  • STUDENT PREGNANCY. The declaration of pregnant worker status is voluntary and is administered by the Radiation Safety Officer. In the event of suspected or confirmed pregnancy, the student should report to the Program Director as soon as possible. Notice of disclosure is strictly voluntary; however, it is in the student's best interest due to the increased radiosensitivity of the fetus, particularly in the period from 10 to 40 days post conception. To formally declare pregnancy, the student must complete a "Declaration of Pregnancy Form" and submit it to the office of the RSO.
    • Once disclosed, federal regulations governing the actions of a pregnant radiation worker will be enforced. Pregnancy will not affect a student's enrollment in courses without a clinical component. However, in order to fulfill requirements in clinical education and keep radiation exposures as low as reasonably achievable during the entire pregnancy, the student will be offered the following alternatives:
    • Withdrawal from the program immediately. The student may resume studies after the birth of her child, on consultation with Program director.
    • Withdrawal from all clinical course work, and continue with the didactic portion of the program for the duration of the pregnancy. The student will then satisfy clinical education requirements after the birth of her child.
    • Continue the program without modification and with full knowledge of the exposure hazard to the fetus. In this circumstance, the student will indicate in writing to the Program director and Radiation Safety Officer her intention to continue.
    If, at any time, the student decides to revoke their declaration of pregnancy, they may do so by submitting a signed and dated letter to the Radiation Safety Officer.

  • SICK AND PERSONAL LEAVE. Students accrue 5 days for sick or personal leave per year. Personal leave days must be approved by Clinical Director with a ONE week notice. Absences from clinic or class are subtracted from these accrued days.

  • JOB INTERVIEW LEAVE. Students are allowed up to 3 days (in addition to the 5 sick/personal leave days) for job interviews. Days are solely granted on proof of interview.

  • LEAVE OF ABSENCE. Students may request leave of absence under extenuating circumstances. The Dosimetry School Committee will review each case, and the student will be advised as to what remedial action will be required on his/her behalf.

  • BEREAVEMENT LEAVE. Students are entitled to one week leave upon the death of a spouse, parent, grandparent, child, or sibling.

  • VACATION. All students receive one week of vacation at Christmas and one week of vacation at Spring Break—in accordance with University Holiday Schedule. University holiday schedule available online at Registrar Office website.

  • TRANSFER CREDITS. The Medical Dosimetry Program does not accept transfer credits from other dosimetry programs.

  • DISMISSAL. A student may be dismissed from the program for any of the reasons listed below:
    • Failure to respect confidential nature of patient information, records, and conditions.
    • Irregular attendance or excessive tardiness.
    • Failure to maintain a 3.0 in any semester.
    • Neglect of duty.
    • Insubordination, including failure to follow directions and instructions.
    • Dishonesty.
    • Soliciting or accepting tips or gratuities.
    • Willful destruction of CTRC property.
    • Intoxication or having intoxicants on the premises.
    • Substance abuse.
    • Habits or state of health endangering students, patients, or co-workers.
    • Falsification or misinterpretation of any school record, report or personal record.
    • Poor clinical performance documented over three consecutive months by three different dosimetrists.

  • DISCIPLINARY POLICIES. Violation of these regulations will result in the following action:
    • FIRST VIOLATION – written documentation of advice and counseling as appropriate by the faculty or clinical instructor and the program director.
    • SECOND VIOLATION - the student will receive in writing a letter stating that he/she has been warned that if the violation is repeated or situation is not corrected, the student will be subject to dismissal from the program.
    • THIRD VIOLATION - the student will receive in writing a letter stating that he/she has been dismissed from the program.

  • STUDENT COMPLAINT/APPEALS. Any student with a complaint regarding a decision made by a school official shall first try to resolve the situation with the school official involved. If the situation is not resolved or the student is uncomfortable with bringing the situation to the school official, the following procedures should be followed. If the situation is not satisfactorily resolved at the first level, the student can escalate the complaint to the next level.
    • Level 1: The student shall file a formal complaint with the Program Director. The Program Director has one week to respond, review and take action on the complaint.
    • Level 2: The student can address the complaint to the Dosimetry School Committee, which then has two weeks to meet and take action on the complaint taking into consideration the result of any actions taken on the issue thus far.
    • Level 3: The student can address the complaint to the Office of Compliance at the Cancer Therapy and Research Center. The Compliance Officer then has two weeks to review and take action on the complaint taking into consideration the result of any actions taken on the issue thus far. The action taken by the Office of Compliance will be final.